Introduction
The IEEE R10 New Initiatives program is designed to support potential new initiatives expected to empower members and communities within R10. IEEE R10 Strategic Planning and New Initiatives Committee (SPNIC) is looking for New Initiative proposals for new projects/activities/events in line with IEEE’s strategic plan, involving multiple IEEE R10 OUs and other communities working together.
Topics include, but not limited to:
- Increasing IEEE’s connectivity to the industry
- Service to members and local communities
- Engaging and recruiting members
- Creating innovative educational opportunities (Higher Education, Pre-University Education, Recurrent Education, etc.)
- Increasing the visibility of IEEE and its relevance to different communities
- Projects related to any other matter, theme, or topic of relevance to IEEE strategic directions
To impact the local/global communities, you are invited to submit proposal(s) for projects, programs, and events.
Eligibility
The program is open to all IEEE R10 members, supported and endorsed in one or more OUs in Region 10. Proposals that bridge multiple OUs, including from other regions, will also be highly evaluated.
Terms and Conditions
IEEE strives to achieve the highest standards of integrity and endeavours to conduct business around the world in a responsible and ethical way. Similarly, IEEE R10 holds a high standard of ethics, including candidly assessing real or perceived conflicts of interest (COI). Therefore, those who act on the R10’s behalf must ensure IEEE’s compliance by adhering to the same standards and expectations. Individuals involved in making procurement decisions or other activities that could represent a potential COI must complete and submit the Principles of Business Conduct/Conflict of Interest form with the proposal application.
All personnel involved with the approved projects/activities/events under the IEEE R10 New Initiatives Program must declare any perceived or actual COI as soon as it becomes apparent. Any failure to declare the COI may result in cancellation of the R10 funding for the project/activities/events.
Project proposer(s) must also submit disclosure forms for the vendor and contract(s) exceeding US$5000, which will require IEEE Finance approval. All contracts will be reviewed for items which might increase R10’s liability beyond an acceptable level.
Funding Requirements
- Proposals shall be at least US$1,000 and up to a maximum of US$10,000, although only a limited number of such projects may be awarded.
- All awarded funds must be used within a period of 12 months. Any unused funds are not transferrable to other projects or OU’s.
- Co-funding of the proposed project from the sponsoring OU’s will be welcome, increasing the chances of being approved.
- If the project is executed across multiple OUs, the disbursement will be shared among the participating OUs per the submitted and approved budget plans. Each OU will be evaluated on its contribution to the program and will request reimbursements accordingly.
- The POC for the approved project will submit regular (preferably bimonthly) progress reports against the major milestones identified in the approved project proposal. This will help R10 release the funds on request as they are allocated in a phased budget.
- All disbursement requests shall be made within 12 months from the start of the project. By the end of November of each year during which the project is executed, claims for reimbursements must be submitted for the expenses incurred in that year. Any unspent budget will be returned as part of the overall R10 budget.
Out of Scope expenses NOT supported by the Fund
Proposals and expenses related to the following categories will not be accepted for funding under the R10 New Initiatives program:
- University, private company, and individual research and development projects, including prototypes and testing products
- Venture capital for patentable inventions
- Activities typically funded through other IEEE mechanisms
- Overhead (general and administrative or indirect costs)
- Ongoing activities or operational costs of the applicant
- Construction or building renovations (unless it is an extraordinary strategic Initiatives)
- Lobbying or electioneering
- Commercial promotion activities
- Personal or commercial loans
- Grants with an individual as the sole beneficiary
- Scholarships to individuals or institutes
- Endowments
- Participation of specific/individual teams at competitions or conferences
- Extensive travel and meeting expenses
Schedule
- Proposals Deadline – Ongoing until 15th Nov 2024
- Notification of Acceptance: Within 6 weeks of submission.
- Disbursement Requests Deadline: 30th November for the year.
Further Information
Please refer to the Terms of Reference for Key Features of New Initiatives, Legal Requirements, Proposal Collection and Selection Process. Please refer to the Terms of Reference for more information.
Online Form https://spnic.ieeer10.org/submission-2024-ni/
Point of Contacts IEEE R10 SPNIC (r10spnic@ieee.org)